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Purview management for SharePoint Embedded containers

This article covers Purview integration for SharePoint Embedded containers used by Copilot Pages, Copilot Notebooks, and Loop workspaces. The concepts apply to all these products because they share the same underlying SharePoint Embedded infrastructure.

At a glance

Task How to do it
Apply retention to all containers Use "All SharePoint Sites" scope in Purview
Apply retention to specific container Get container URL from SharePoint admin center, add to Purview policy
Search audit logs Search for "page", "loop", or the Loop Application IDs
Filter audit exports Use "SourceFileExtension":"page" or "SourceFileExtension":"loop"

All SharePoint Embedded containers are targeted using the "All SharePoint Sites" scope in Microsoft Purview. For example, if configuring Retention Policies, the configuration you specify that targets All SharePoint Sites applies to every Copilot Pages and Copilot Notebooks container in SharePoint Embedded, and every Loop workspace in SharePoint Embedded. All SharePoint Sites includes all SharePoint Embedded container ownership types: user, group, and tenant-owned.

Retrieving the container URL for Purview

Purview enables configuration of retention policies and other compliance features based on the content URL location. To locate the container URL for Copilot Pages, Notebooks, or Loop workspaces:

  1. Sign in to the SharePoint admin center with the SharePoint Embedded administrator role
  2. Navigate to Containers > Active containers or Deleted containers where you can view the details of a selected Loop workspace or Copilot Pages and Copilot Notebooks container
  3. From the flyout pane, General tab
  4. Copy the container URL

Note

The container URL doesn't provide access to the container and doesn't function as a shareable link. Use the container URL only within Purview to target that container for various Purview features. A separate Application Redirect URL is the clickable link for end users with access to open the container in the Loop app. The Application Redirect URL isn't yet available, it's part of the launch of Roadmap ID 421612.

Searching the Audit Logs

Loop application IDs:

  • Loop Web Application ID: a187e399-0c36-4b98-8f04-1edc167a0996
  • Loop Mobile Application ID: 0922ef46-e1b9-4f7e-9134-9ad00547eb41
  • Copilot Pages and Copilot Notebooks containers are created using the Loop Application IDs.

Search and Export

To search and export Microsoft 365 service events for all file related activity:

  1. In the Purview audit logs search, search audit logs for "page" or "loop" or "loot" or "fluid" or for the Loop Application IDs in the Keyword Search filter
  2. Further filter exported results by "SourceFileExtension":"page" or "SourceFileExtension":"loop" or "SourceFileExtension":"loot" (templates) or "SourceFileExtension":"fluid" (deprecated)

Loop workspaces create and update .pod files to manage content in the workspace.

Specific Loop workspace or Copilot Notebook

To search for audit events related to a specific Loop workspace or a Copilot Pages and Copilot Notebooks container, follow these steps:

  1. Retrieve the container URL for the Loop workspace or Copilot Notebook you want to audit.
  2. In the Purview audit logs search, use the following filters:
    • File, folder, or site: Enter the full container URL and append /* to include all file and container audit events.
      • Example: https://<your-tenant>.sharepoint.com/contentstorage/CSP_c33f9fa3-9cbe-4fac-ba1f-b8eeb9c30e23/*
    • Keyword Search: To find all audit events related to the container, extract the GUID from the container URL and enter it in the Keyword Search filter.
      • In the preceding example, the GUID is c33f9fa3-9cbe-4fac-ba1f-b8eeb9c30e23.

This approach ensures you capture all relevant audit events for the selected Loop workspace or the Copilot Pages and Copilot Notebooks container.

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